Co-curricular and consent

Everything that happens outside the timetable, and who said yes to it.

Seasons, activities, selection rounds and excursions, with the two questions a school gets asked about them afterwards: which adults were near the children, and who gave permission.

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At a glance

Kestrel’s co-curricular module runs seasons, activities, rosters and selection rounds, checks working-with-children currency, and takes excursion consent and medical details from the student record itself, from the ask to the bus door.

Seasons and selection

Seasons, activities, rosters and selection rounds, run from one board.

Adults checked at the moment

Working-with-children currency asked when an adult is attached, with warnings ahead of a lapse.

Consent, end to end

One ask to the people with parental responsibility on the day, one reminder each morning, and yes, no and not yet on the trip’s page.

Medical details, from the same record

Families confirm their child’s medical details for the trip, and the nurse approves each change into the record the camp pack prints from.

A trip’s consent ask: answers due by 16 October, one yes and sixty-nine not yet, and beside each child still to answer, the parents who may answer for them. — One ask, and where each family has got to. Invented data

Questions schools ask

Who can give consent for an excursion?

A person with parental responsibility for the child, as recorded on the day the consent was given.

How are coaches’ working-with-children checks handled?

Currency is checked at the moment an adult is attached to an activity, with warnings ahead of a lapse.

Where do an excursion’s medical details come from?

From the student record. The trip asks each family to confirm their child’s conditions, medications and immunisation status in the family portal, the nurse approves each change into the record, and the camp pack prints from that same record.

What is kept once the bus leaves?

The bus list: each child who went, who gave the consent and the day they gave it, written at departure and unchanged by anything recorded afterwards.

How are families reminded?

One sweep each morning in the school’s own timezone sends the one reminder an ask owes that day, to the families who have not yet answered.

Show the detailHide the detail

Seasons, activities and the selection round.

A coordinator opens a season, the activities inside it, and the roster for each. Where places have to be allocated, a selection round runs from the board. It opens, it closes, and a coordinator reads the closed round, moves a child, confirms it, and sees the rosters that result.

Attendance outside the academic timetable is marked the way a lesson is. A Saturday fixture and a Tuesday period are the same question about the same child.

Which adults may be put near a child.

Working-with-children currency is held on the person rather than in a spreadsheet beside the roster, and is asked at the moment an adult is attached to an activity.

Asked, not looked upWhether an adult may be placed with children is a single question the activity asks of the record. Coaches, volunteers and prac students are all answered the same way.

Ahead of the lapseThe register names an adult with no check recorded and warns before an existing one expires.

A barred adultReads as nothing at all to anyone below the restricted tier, and the restricted tier reads why.

Medical details, from the same record.

A trip reads the child’s medical record directly, so the people taking the bus, the nurse and the roll all work from the same conditions, plans and medications.

Confirmed for the tripFrom the trip’s page, the teacher in charge asks each invited family to confirm their child’s medical details. Each family is sent a message naming the trip, and the invited list shows who has confirmed and who is still to, without anything a family said.

Approved into the recordA family confirms or updates conditions, medications and immunisation status in the portal’s Medical details. The nurse approves each change, and the approval writes it on the record itself.

The camp packOpened from the trip’s page by people who may read medical plans, for the children on the list written at departure. It prints each child’s medical-treatment consent, who gave it and the day it ends, and says where that consent ends before the last day of camp.

The bus listWritten at departure: each child who went, who gave the consent and the day they gave it. Consents recorded after the bus leaves update the missing-consent list and leave the bus list as it was.

Who may answer.

Only a person with parental responsibility for the child may give a consent about them. Kestrel asks the record who held it on the day the consent was given.

Everyone else is refused the same way, with the same code: a relative who may collect the child but holds no responsibility, a person whose responsibility has closed, a person a court order keeps away, and a person on a protected record. The office picks the giver from a list of only those who may, and a reader with the right to know is also told who was left off, and why.

A consent about something that has already begun, an excursion whose bus has left, is refused, and the ask stays open. A withdrawal tells the people relying on it: the people running the thing it names, at the consent’s own tier, naming the child and the thing and leaving the reason out.

Three decisions, made on purpose.

A parent or guardian gives consentAt each age, by design. A person decides each time.

Photograph permission, per childKestrel records whether each child’s photograph may be published, which is the question a school can answer and act on.

A place rests on consentA child’s place on a camp rests on the consent alone.

Bring your hardest family.

Start with the eight-minute film. Then, if you’d like, forty minutes with us on your court orders and your camp.

Watch the walkthrough